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Draft Bylaws

DRAFT- BYLAWS

of

RiverbankLanguage AcademyParent Teacher Organization

 

 

ARTICLE I – NAME, DESCRIPTION & PURPOSE

 

Section 1: NAME– The name of the organization shall be Riverbank Language Academy Parent Teacher Organization. The RLA PTO is located at 2400 Stanislaus Street.

 

Section 2: DESCRIPTION– The RLA PTO is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code.

 

Section 3: PURPOSE– The purpose of the PTO is to enhance and support the educational experience at RLA, to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at RLA through volunteer and financial support.

 

ARTICLE II – MEMBERSHIP

 

Section 1:  Membership shall be automatically granted to all parents and guardians of Riverbank Language Academy (RLA) students, plus all staff at RLA.  There are no membership dues.  All members have voting privileges, one vote per household (students may vote via proxy for their family utilizing the protocols approved by the RLA PTO).

 

ARTICLE III – OFFICERS

 

Section 1: EXECUTIVE BOARD– The Executive Board shall consist of the following officers:  President, Vice President, Communications Secretary, and Treasurer.  Officer positions can be shared.  The School Principal, or his/her designee, will serve as a voting member of the Executive Board.  The teachers will also select one teacher representative to serve as a voting member of the board.  The RLA Student Council President will also be a voting member of the board.

 

Section 2:  TERM OF OFFICE – The term of office for all officers is one year, beginning immediately upon election, and ending upon officer election the following school year.  Elections will be held no earlier than six (6) weeks prior to the end of the academic school year and no later than two (2) weeks prior to the end of the academic school year.

 

Section 3:  QUALIFICTIONS– Any PTO member in good standing may become an officer of the PTO.  All Riverbank Language Academy parents with a child enrolled for the current school year will be considered a PTO member in good standing.  

 

Section 4:  DUTIES

 

Executive Board– Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, establish fundraising programs, approve by majority vote of the Board unbudgeted expenditures of no more than $100.00.

 

President – Preside at General PTO meetings and Executive Board meetings, serve as the official representative of the PTO, and retain all official records of the PTO.  Assist the Communications Secretary with the management of communications and marketing for the PTO including, but not limited to PTO newsletters, email broadcasts, website, bulletin boards, etc

 

Vice President– Oversee the development of RLA parent committees, designate committee authority and assign Committee Chairs of the PTO, assist the President and chair meetings in the absence of the President.  All Committee’s will report to the Vice-President and the Vice-President will disseminate committee reports with the Executive Board.  The President and Communications Secretary will be responsible for communicating the work of committees and the PTO to the RLA School Community At-Large.

 

Communications Secretary– Record and distribute minutes of all Executive Board meetings and all General PTO meetings, prepare agendas for official PTO meetings, hold historical records for the PTO.  Provide support to the PTO President through the management communications and marketing for the PTO including, but not limited to PTO newsletters, email broadcasts, website, bulletin boards, etc. 

 

Treasurer – Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end financial report, facilitate an annual audit, and hold all financial records.  The treasurer will also serve as a member of the PTO’s Fundraising Committee.

 

Section 5:  BOARD MEETINGS– The Executive Board shall meet at least bi-monthly during the school year, or at the discretion of the President.  While the president has individual authority to call board meetings, a majority of board members can also call a meeting of the Executive Board.

 

Section 6:  REMOVAL – An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.

 

Section 7:  VACANCY– If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy, for the remainder of the officer’s term. 

 

ARTICLE IV – MEETINGS

 

Section 1:  GENERAL PTO MEETINGS– General PTO meetings shall be held to conduct the business of the PTO.  Meetings shall be held monthly during the school year or at the discretion of the Executive Board. 

 

Section 2: VOTING– Each member in attendance at a PTO meeting is eligible to vote, one vote per household.  Absentee or proxy votes are allowed in accordance with approved PTO protocols.

 

Section 3 – QUORUM – At least Ten (10) members of the PTO present and voting constitute quorum of the Executive Board for the purpose of voting. 

 

 

ARTICLE V – FINANCIAL POLICIES

 

Section 1: FISCAL YEAR- The fiscal year of the PTO begins August 1 and ends July 31 of the following year.

 

Section 2: BANKING- All funds shall be kept in a checking account in the name of (our PTO), requiring two signatures of the Executive Board and held at a local financial institution.

 

Section 3: REPORTING - All financial activity shall be recorded in a manual or computer-based accounting system.  The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly.  The PTO shall arrange an independent review (audit) of its financial records each year.

 

Section 3: ENDING BALANCE- The organization shall leave a minimum of $2,000.00 in the treasury at the end of each fiscal year.

 

Section 4: CONTRACTS- Contract signing authority is limited to the President or the President’s designee.

 

ARTICLE VI – BYLAW AMENDMENTS

 

Amendments to the bylaws may be proposed by any PTO member.  Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting.  2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws (at least Ten (10) PTO members and all members of the Executive Board must be present for approval of Bylaw amendments). 

 

ARTICLE VII - DISSOLUTION

 

In the event of dissolution of the PTO, any funds remaining shall be donated to Riverbank Language Academy or another nonprofit organization approved by the Riverbank Language Academy Board of Directors (the school’s operational board).

       

ARTICLE VIII - PARLIAMENTARY AUTHORITY

 

The authority for this organization shall be “Robert’s Rules of Order Newly Revised.”                         

 

 

These bylaws were adopted on _______________. 

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